Implementation Team Update

On May 15, 2015, Intota v.1 (Summon, Intota Assessment, and Intota ERM) officially moved from implementation status to support. These three phases are now in production for CLIC libraries.

Later this year, the Implementation Team will begin a new implementation process for Intota v.2.

Please see your Implementation Team representative if you have questions.

May 4 Implementation Team Update

In their May 4th meeting, the Implementation Team reviewed ProQuest's Acceptance Criteria form and discussed libraries' testing to date. The Team will continue its review on May 18, including a discussion with ProQuest about mapping data for Intota Assessment.

Last month, the Team, the CLIC Board, and IT staff met with Jed Gilmore and Ashley DeHaye of ProQuest to begin discussion of Intota and campus systems. A meeting with ProQuest and CLIC member library staff will be scheduled later this year.

Please see your Implementation Team representative if you have questions.

CLIC Implementation Team Update, March 2, 2015

Did March come in like a lion or a lamb this year? The I-Team breezed into March with a discussion of ongoing support for Intota V.1 as we prepare for migration to Intota V.2.

"Male Lion on Rock" by wwarby - http://www.flickr.com/photos/wwarby/2404546005/in/set-72157604481020220/. Licensed under CC BY 2.0 via Wikimedia Commons - http://commons.wikimedia.org/wiki/File:Male_Lion_on_Rock.jpg#mediaviewer/File:Male_Lion_on_Rock.jpg

ProQuest is moving CLIC's I-Team from implementation to support for Intota V.1: Summon, Intota Assessment, and Intota ERM. With V.1 in place, the Team will be meeting less frequently, until later this year when we begin pre-migration implementation for V.2: description, fulfillment, and acquisitions. Our expected migration date is Spring 2016.

Please see your Implementation Team representative if you have questions.

Implementation Team Update - ERM Training

Last week, the Implementation Team met with ProQuest trainers Scott Shull and Donna Boecker to learn about Intota ERM. 

During the two-day training sessions, staff from CLIC libraries also had a chance to share enhancement requests and other concerns with the trainers. Later this week, the Implementation Team and CLIC Board will meet with ProQuest management for updates on Intota product development and enhancements.

For more photos, see CLIC's Facebook page.

Implementation Team Groundhog Day Update

Photo by Gilles Gonthier, CC License 2012.

ProQuest conducted two Intota Assessment training webinars in January. To view recordings of the training sessions, please contact your Implementation Team representative for the URLs and passwords.

Subject to review and approval of the ASAs, the Implementation Team set the quarterly schedule for complete loads as follows:

Summon: February, May, August, November

Intota Assessment: January, April, July, October

Please see your Implementation Team representative if you have questions.

Implementation Team Update, Jan. 20, 2015

Repositories in Summon. Six of CLIC's CONTENTdm collections are now in Summon, and Bethel's will be added later this week.  See:
Augsburg
Bethel
Concordia
Hamline
Northwestern
St. Kate's 
St. Thomas

Intota Assessment (IA) Training. ProQuest is conducting two IA webinars for CLIC this week on January 22 and 23. Contact your I-Team representative for log-in information. Both webinars will also be recorded to view later.

Summon indexing. The re-indexing is in place with improved search results in Summon.

Implementation Team Update, December 1, 2014

Summon 2.0
Testing of the fix to the duplicate records issue is now complete, and ProQuest will begin loading our revised data into Summon this week.  Users should see improvements in Summon searches by the end of next week.

Intota Assessment (IA)
ProQuest has completed loading data for Augsburg, Bethel, and Concordia into IA. Over the next few weeks, data for the remaining libraries will be loaded and tested. We expect to schedule IA training in early 2015 after all data is loaded successfully.

QUESTIONS? If you have any questions or concerns related to CLIC's Summon and Intota implementation, please do not hesitate to speak with your library's Implementation Team representative.

Implementation Team Update, Oct. 20

The CLIC Implementation Team met today and reviewed the results of testing Intota Assessment and Summon data loads.

Intota Assessment. We expect data from all CLIC libraries to be loaded by end of November. After data is loaded successfully, we will schedule Assessment training (most likely in January).

Summon. The Implementation Team is working with ProQuest to finalize a solution to the duplicates issue which involves some changes to the Locations filter.

QUESTIONS? If you have any questions or concerns related to CLIC's Summon and Intota implementation, please do not hesitate to speak with your library's Implementation Team representative.

Implementation Team Update, September 15

Highlights from today's Implementation Team meeting:

SUMMON 2.0 IMPLEMENTATION
The Implementation Team is making headway on the duplicates issue and is testing a possible solution in UST's sandbox this month. 

FILMS ON DEMAND RECORDS IN SUMMON
The Implementation Team is working with ProQuest to encourage Films On Demand and other vendors to allow inclusion of their records in the KnowledgeBase.

INTOTA ASSESSMENT
ProQuest is currently testing Augsburg's and Bethel's Millennium data in Intota Assessment.

QUESTIONS? If you have any questions or concerns related to CLIC's Summon and Intota implementation, please do not hesitate to speak with your library's Implementation Team representative. 

Implementation Team Update, August 18

Implementation Team Update, August 18

COUNTER AND INTOTA 101 WEBINARS
Did you miss last week's Intota webinars? Recordings of CLIC's August 14 training sessions for Counter and Intota 101 are now available to view online. Please see your library's Implementation Team representative for links to the recordings. 

SUMMON SEARCH RESULTS
The Implementation Team is aware of the problem of duplicate records showing up in Summon search results, and we are working with our Proquest implementation manager to help troubleshoot the issue.  Proquest is processing a new CLIC data load this weekend, which should eliminate a portion of the duplicate results. In addition, Proquest's Intota development team is working with our implementation manager to resolve the overall duplication problem for CLIC.

ERM TRAINING AT UST
A big thank you to St. Thomas for offering to provide additional ERM training for the Implementation Team and e-resources staff. Training will be scheduled in late September.  See your Implementation Team representative for further information.

QUESTIONS? If you have any questions or concerns related to CLIC's Summon and Intota implementation, please do not hesitate to speak with your library's Implementation Team representative. 

Assessment Training Coming Soon

Implementation Team Update, August 4, 2014

INTOTA ASSESSMENT
ProQuest is processing and testing CLIC's data sent in by the Implementation Team. Training on Intota Assessment will be offered in two sessions.  First, the Implementation Team and others responsible for inputting data will have Counter training in mid-August.  This training webinar will be recorded for staff who are unable to attend. Later in September, after all of CLIC's data has been successfully ingested, ProQuest will schedule Intota Assessment training for CLIC library staff interested in generating reports.

INTOTA MANAGEMENT
The next phase of CLIC's implementation of Intota will be Intota Management components, starting with Resource Manager.  The Implementation Team's work on Intota Management will overlap with the Team's continued implementation of Intota Assessment. The Team's first step is review of ProQuest's recorded training session, Intota 101. CLIC library staff interested in the Intota 101 training video should contact their Implementation Team representative for information on how to access the recording.

SUMMON 2.0
The Implementation Team is continuing to work with ProQuest to improve CLIC libraries' data and search results in Summon. We hope to have most of the issues resolved before the start of the new semester.

Questions? Please see your library's Implementation Team representative.

CLIC Hosts Intota Demo at Hamline

ProQuest's Jane Burke and Kevin Lane-Cummings were at Hamline University in St. Paul this week to demonstrate Intota Assessment and E-resources.  CLIC libraries are in the process of installing Intota Assessment this summer and will begin using Intota's E-resources functionality this fall.

See CLIC's Facebook page for additional photos from Wednesday's demo.

For questions about CLIC's phased-in migration to Intota, please contact your library's Implementation Team representative.

Phase 2 is Underway! Implementation Team Update June 18, 2014

PHASE 2 - INTOTA ASSESSMENT (IA). The Implementation Team met today with our implementation manager and ProQuest's IA specialist to discuss questions related to the COUNTER DRS forms. Each Team representative needs to complete a DRS form for his or her library's e-resources for Intota Assessment. The deadline for each library to do a first pass at inputting data is June 30. Simultaneously, Steve Waage at CLIC is working with the implementation manager to load and test catalog data from Millennium. Our Team goal is to have Intota Assessment in place by the end of the summer, with training for CLIC library staff later in August.

PHASE 3 - INTOTA E.  The Implementation Team will begin work on CLIC's transition to Intota E in the fall.  Prior to CLIC's beginning Phase 3, ProQuest will present a demonstration of Intota E for CLIC library staff later this summer.  Stay tuned for further information on the demo date and location.

PROJECT MANAGEMENT.  The Implementation Team is now using Basecamp to manage the various projects associated with CLIC's multi-phase migration to the Intota Management System.  In addition to providing a single place for the Implementation Team to house documents, deadlines, and discussions, an important feature of Basecamp is the ability to loop other CLIC library staff into discussions on different aspects of the implementation processes. 

Questions?  Ask your Implementation Team representative.

http://clicinformation.blogspot.com/2013/12/clic-board-appoints-implementation-team.html

Assessment Workshops at CLIC

Did you miss CLIC's Assessment mini-workshop on April 3? You can read about using Google Forms for assessment purposes on CLIC's Google site for assessment, thanks to presenters Greg Argo and Zach Moss from Concordia University Library.

Other programs at the April workshop included Jessica Nelson Moore's presentation on Northwestern College's LibQUAL+® 2008 and 2012 assessments of the Berntsen Library and a presentation on User-defined valued metrics for electronic journals by Katherine Chew, Jim Stemper, Caroline Lilyard, and Mary Schoenborn of the University of Minnesota Libraries. A big thank you to all of our speakers for an excellent program!

REGISTER NOW FOR CLIC'S UPCOMING ASSESSMENT WORKSHOPS!

CLIC's next Assessment mini-workshop will be Assessment of Students, Usage, and Library Instruction on Wednesday, May 1, 9:00 a.m. - 12 noon, at the Harmon Room, DeWitt Wallace Library, Macalester College. Presenters include Amy Sheehan, Hamline University; Lyndi Fabbrini, Verena Getahun, Will Keillor, and Michael Mitchell, Bethel University; Lisa Raymond, Walden University; and Ginny Moran Heinrich, Macalester College.

May 1st Cost: CLIC library staff - FREE. Non-CLIC - $10.00. 


Registration: Pre-registration is required for CLIC and non-CLIC attendees. To register, please email Maureen Fitzgerald at maureen.fitzgerald@clic.edu 

May 1st Program descriptions

Sinking under the pressure to assess everything? Buoy your efforts with SAILS. Hamline University explains how they have used the SAILS (Standardized Assessment of Information Literacy Skills) assessment tool as a launching point to assess student learning on numerous information literacy learning outcomes. Highlights include: Why you too, might benefit from assessing with SAILS, why we'll move on to other assessment practices, what do students want to know about these competencies, and how to use the results to change how and what you teach.

Bethel’s Ethnographic Study. Interested in knowing more about students' use of your library space?  Learn how to go beyond gate counts and comment boxes to get detailed data on what students like about your library and how they use it.

Walden University Library Assessment. The Walden University Library uses student library usage data to inform library decision making.  This session will explore the origin of and methods used in the library's ongoing project to mine data collected during reference transactions.  The session will also provide an overview of the library’s ongoing research into student library usage.

Macalester’s Research Practices Survey. What kind of impact does our information fluency instruction have? All first year students at Macalester College took the Research Practices Survey in September 2012 and were resurveyed in January 2013. Ginny Moran Heinrich will review results and next steps for Macalester.

You can also register now for the CLIC-wide Conference, The Value of Academic Libraries, on June 4 featuring Megan Oakleaf.

June 4 Location: Hamline University, Anderson Student Center, St. Paul, MN

June 4 Cost: CLIC library staff - FREE. Non-CLIC - $70.00.
Registration: Pre-registration is required for CLIC and non-CLIC attendees. To register, please email Maureen Fitzgerald at maureen.fitzgerald@clic.edu